Legal Secretary Job Description

'A legal secretary is someone who works in a secretarial or administrative capacity for an attorney or law office. Legal secretaries typically perform traditional secretarial tasks such as typing, dictation, answering the phones, and keeping track of calendars and schedules. Sometimes legal secretaries also handle matters more traditionally handled by paralegals, such as document production and preparing trial binders. A legal secretary plays a very important role in legal settings and his or her job description is often tailored to the particular attorney and practice area for which he or she works.

The candidate must be a litigation legal assistant to assist Senior Partner in the litigation department. Should have e-filing experience, strong dictation skills, MS Office suite, and prior law firm experience.


Seeking a Legal Secretary with 5+ years legal experience to join and support partners and associates in the areas of bankruptcy, corporate, environmental, litigation, real estate and tax, trusts and estates. Should possess excellent communication and organizational skills. Strong working knowledge of MSOffice required, knowledge of FileSite/WorkSite and experience with e-filings a plus.

Legal Secretary

The candidate will recognize, initiate and lead improvement efforts through initiative, judgment, and tact in decision making. Should have completed Graduation from High School or GED Certificate. BA preferred. Should have 5+ years of legal office experience or equivalent combination of education and experience. Must have knowledge of legal terminology and documentation format sufficient to be able to read, interpret and prepare legal documents. Must be proficient in Microsoft Office: Word, Excel, Outlook, and PowerPoint. Excellent verbal and written communication skills, good interpersonal human relations skills are needed. Skill in independently adapting, interpreting and applying written guidelines, precedents and standardized work practices to a variety of unprecedented or problematic situations are required. Sufficient knowledge of legal terminology to be able to interpret documents and prepare reports are must. Must be able to interact with multiple departments and members of the Board of Directors.


The candidate will provide administrative support of assigned attorney(s); arrange travel for assigned attorney(s)(includes scheduling transportation and making hotel reservations); answer telephones for assigned attorney(s)/paralegal(s); and produce legal documents such as correspondence, pleadings, briefs, opinions, complaints, administrative decisions, orders and subpoenas from verbal or written instructions, dictation, notes, rough drafts or other materials which may be difficult to interpret and/or format. proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax and content. Input, retrieve and update information using computerized databases. Prepare trial notebooks and exhibit listings. Prepare and assemble materials, documents and exhibits for meetings, court appearances and hearings. Enter attorney billable/nonbillable time into Elite for assigned timekeepers. Schedule and maintain calendar of activities for assigned attorney(s). Build and maintain customer relationships with clients and vendors. Must have excellent software skills and 5+ years of legal experience, preferably in a large firm. Should have a background in litigation, corporate, or intellectual property law.

'

---